What it costs to film a conference in Miami and South Florida (2026)

Event organizers ask me the same thing on almost every first call: "Roughly what does this cost?" Most video companies answer with "it depends" and a form. Here's the actual answer, with our own prices, so you can plan a budget before you talk to anyone.

The short answer

For one day of a conference in South Florida, in 2026:

• About $1,500 for a camera operator for the day, with camera, lights and microphones. You get raw footage; editing is extra.
• $2,900 for one camera recording the talks with the slides cut in, a short recap, and two clips per speaker.
• $4,900 for two cameras in one room (about ten talks): every talk edited in full, a 60–90 second recap, and 3–4 captioned clips per speaker.
• From $7,500 for two rooms or a bigger program.

Multi-day events are quoted per program. Those are our prices, and they include travel anywhere in Miami-Dade, Broward and Palm Beach.

What actually moves the price

1. How many talks you want delivered. Ten 30-minute talks is five hours of finished video, edited one by one. If you only care about the two keynotes, say so: that's a much smaller job than "everything."

2. Rooms and cameras. One camera can record a talk well, especially when the slides carry the visuals. Two cameras let the edit cut between a wide shot and the speaker's face, which looks far more professional for panels. Every extra room needs its own crew.

3. Sound. This is the one people forget, and it's the one that ruins recordings. The best audio comes straight from the venue's sound desk. Some venues charge a fee to connect to it, so ask your venue before the event. A good crew also records a backup on its own microphones.

4. Short clips. Captioned vertical clips for each speaker take real editing time, roughly the same per clip whether it's 30 seconds or 60. They are also the part that spreads your event furthest, because speakers post them to their own audiences.

5. Speed. Clips are worth the most in the first 48 hours, while people are still talking about the event. Fast turnaround is planned before the event; it shouldn't cost a rush fee if your crew builds it into the schedule.

6. Days. A second day usually costs less than the first, because planning, setup and the recap are shared.

What you should get for the money

Whatever you pay, make sure the quote spells out these deliverables, not just "event coverage":

• Every talk as its own video, with the slides, for your website, members area or YouTube.
• A recap of the day of 60–90 seconds: the room, the speakers, the sponsors, the people. It's what sells next year's tickets and sponsor renewals.
• A speaker kit of short captioned clips for each presenter, ready to post.
• Clear dates: first clips within 48 hours, the recap and speaker clips within a week, all full talks within two weeks.
• A fixed price, agreed before the event, with one round of changes included.
• The raw footage, or at least a clear answer on who keeps it.

Three example budgets

A half-day seminar with four speakers. One camera, talks recorded with slides, a short recap and two clips per speaker: $2,900.

A one-day conference in one ballroom, about ten talks. Two cameras, every talk edited in full, a recap, and 3–4 clips per speaker: $4,900.

A one-day summit with a main stage and a breakout room. A crew in each room, every talk, a recap and speaker kits: from $7,500, depending on how many sessions run in parallel.

Nonprofits get a reduced rate, so ask.

Where organizers overspend, and where they cut the wrong corner

• Overspend: paying a big crew for a cinematic recap nobody watches past February, while the talks themselves go unrecorded.
• Cut the wrong corner: skipping the sound feed. You can fix a shaky shot; you can't fix a talk you can't hear.
• Overspend: recording every breakout session when only a few will ever be watched. Pick the sessions that matter.
• Cut the wrong corner: no speaker clips. They are the cheapest way to reach thousands of new people, because your speakers do the posting.

Questions to ask before you book

• "Which talks are included, and how will each one be delivered?"
• "Where does the sound come from, and who arranges it with the venue?"
• "When do we get the first clips?"
• "Is the price fixed, and what would make it change?"